How To Create A Batch in Quick Cheque

Quick Cheque allows you to create more than one cheque from a cheque book at a time using Batches . You may want to issue 10 cheques for house rent, 36 cheques for your car loan, in such cases you can use Batches option in Quick Cheque to generate bulk cheques. You can follow the below mentioned steps to create Batch in Quick Cheque.

Lite Edition

This functionality is applicable to only Premium & Enterprise Editions. You can contact our Sales Team on [email protected]  in case you are using the Free or Lite Edition and would like to upgrade it.

Premium Edition

Steps to be followed to create a Batch

  1. Navigate the the batches screen by clicking Transactions → Batches
  2. Enter all the mandatory files marked in yellow as described below.
    • Cheque Book # ► Select the cheque book from the Cheque Book dropdown list. On Selecting the cheque book, fields such as the template name, Bank Name, Current Balance and Account # are automatically populated.
    • Template ► The template will automatically be selected based on the selected cheque book, however you can change the same at the time of creating a cheque depending on the requirements.
    • Amount ► Enter the amount in figures for which the cheque is being prepared. Quick Cheque will automatically convert the amount in figures to amount in words and will display it for your reference.
    • No. of Cheques ► Enter the number of cheques that you would like to prepare for the supplier. Quick Cheque will prompt you in case the number of cheques exceed the available cheques in the selected cheque book.
    • Party Name & Beneficiary Name ► Here you should enter the supplier name or any other party name to which this cheque is being issued. Quick Cheque remembers the Party Name once you have entered it in the system and you can select it from a dropdown list instead of typing it again. The beneficiary name is the actual name which appears on the cheque and is automatically filled in on selecting/creating a party name. This feature is beneficial in case you issue cheques to a company having multiple bank accounts under multiple name. For Eg. The Party name can be Chipin where as the beneficiary name might be “Chipin Computer Consul LLC” or “Chipin Corporation FZC”
    • Start Date ► Enter the date on which the first cheque will be presented in the Bank.
    • Increment By & Increment Value ► Select the recurrence type as monthly, weekly or daily and the increment value as a number. For e.g. you would like to create 6 cheques for a supplier in intervals of 2 months. Then you should enter the following values
      • Number of cheques = 6
      • Increment By = Monthly
      • Increment Value = 2
    • Voucher # ► Some companies use a pre-printed voucher book for recording payments and can use this field to record the manual voucher number from the book for future reference. In case your company does not use this arrangement, you should leave the field blank and Quick Cheque will automatically fill in the voucher number as the cheque number for reporting purposes.
    • Check Boxes ► There are certain labels that can be printed on the cheque in addition to the basic cheque info. You can check them to enable printing or keep them unchecked. You can also change the text on the fly or through the Settings menu in order to suite your requirements.
    • Printer ► You can select the printer on which you would be printing the cheques using the printer dropdown list. This list will show you all the active printers installed on your computer and the printer can be selected on the fly at the time of printing.
    • Remarks ► You can record additional information against the cheque using the remarks field on the Other Details Tab
  3. Once all the information is populated on the screen, click the Generate button which will generate the appropriate number of cheques for you and will display them under the Cheque Details Tab.
  4. You can modify certain information, such as the Amount, Cheque Date, Voucher # and the Remarks directly against a specific cheques to suite your requirements for the cheque.
  5. Once the individual cheques are modified and validated, click the Save button to save the cheques as drafted for future printing. The drafted cheques will be visible under the cheque screen and can be edited, deleted or printed from there. You can also print cheques in bulk using the Bulk Cheque Printing screen.

 Using the grid

You can see cheque details,bank details and cheque settings on the grid. The cheque setting provides you with the option for selecting the fields to be printed in the cheque. Click on the check box for the fields which are to be printed on the cheque.

Enterprise Edition

  1. Follow the same steps as for the Premium Edition.

Related Posts

This post applies to  Premium & Enterprise Editions of Quick Cheque Release 4 & Release 5

Have a question? Talk to our support team [email protected] or call us at +971 6 544 7890